Student Initiated Programs in Spain, Portugal, and Latin America
Student-Initiated Programs (SIPs) allow KU students to earn resident KU credit for study abroad programs sponsored by other accredited U.S. universities and colleges. The SIP category also applies to degree-seeking KU students who opt to enroll directly in foreign institutions accredited by the Ministry of Education of the host country for a summer, semester, or academic year.
Students participating in a SIP remain enrolled at KU during the study abroad program and receive KU resident credit and grades for the coursework that they complete abroad. Continuous KU enrollment allows for access to state and federal financial aid as well as deferment of loan repayments. In addition, students on a SIP receive academic, cultural and safety information at the mandatory Office of Study Abroad (OSA) orientation and have contact (including 24-hour emergency assistance) with the OSA while abroad. Students also receive emergency medical evacuation and repatriation coverage for the study period.
Students must schedule an appointment to meet with an OSA program coordinator before beginning the KU application process. The program coordinator will help the student determine if the non-KU program meets University of Kansas* and SIP guidelines. The program coordinator will also explain the application process in greater detail and provide the student with OSA SIP application directions.
Below are a few of many SIP program providers that offer programs in Spain and Portugal. Students may find other program providers not on this list offering programs that better fit their needs. The KU Office of Study Abroad does not endorse any particular program provider.
Academic Programs International (API) -Argentina, Chile, Cuba, Ecuador, Portugal, and Spain
American Institute of Foreign Study (AIFS) - Argentina, Brazil, Chile, Cuba, Ecuador, and Spain
Arcadia University - Chile, Cuba, and Spain
CEA - Argentina, Chile, and Spain
CEA University of Seville - Spain
CET Academic Programs - Argentina and Brazil
Council on International Education Exchange (CIEE) - Argentina, Bonaire, Brazil, Chile, Cuba, Dominican Republic, Peru, Portugal, and Spain
ELISAVA Barcelona - Spain
IES - Argentina, Chile, Ecuador, and Spain
Institute for Study Abroad-Butler University (IFSA-Butler) – Argentina, Chile, Cuba, Ecuador, Peru, and Spain
International Studies Abroad (ISA) - Argentina, Brazil, Chile, Cuba, Dominican Republic, Peru, and Spain
*Note: Due to concerns for student and faculty safety, the University of Kansas does not sponsor study abroad at locations where a U.S. State Department Travel Warning has been issued. See http://travel.state.gov for a list of countries currently under a Travel Warning.
It is entirely the student's responsibility to monitor deadlines and application procedures for the non-KU program. In addition, students must complete the KU Office of Study Abroad SIP application and scholarship application (if applicable) by the deadlines listed below, regardless of the non-KU program deadlines.
Deadline for Winter Break, Spring Break, and Spring Semester programs: October 1
Deadline for Fall, Academic Year, or Summer programs: March 1
As with many other study abroad options, students must meet with departmental faculty advisors and their academic advisor in their major during the application process in order to complete an Academic Plan and Approval. Through this process they will be able to determine what equivalent KU credit they will receive for their study abroad courses.
Upon acceptance to the non-KU program, students must submit a copy of the letter of acceptance from the host institution to the OSA.
All students who participate in SIPs are required to take part in the KU OSA pre-departure orientation even if there is an on-site orientation arranged by the non-KU program. The OSA orientation provides important academic, cultural, and safety information to all study abroad participants.
Students are required to maintain full-time student status (12 hours/semester) while abroad and post all courses to their KU transcript. All courses must be approved prior to departure, while abroad, or upon return by the relevant academic department. They will be posted to the KU transcript as they appear on the student’s Academic Plan & Approval Form or Credit Worksheet with the accompanying grades earned. Grades will be calculated into the student's KU GPA.
A signed and sealed official transcript (or equivalent document) must be provided to KU the Office of Study Abroad (OSA). The transcript may be forwarded directly to the OSA Program Coordinator or the student can hand-deliver a sealed copy. Participants in Student-Initiated Programs (SIPs) will want to check with their provider or host institution to find out if their transcript will be sent automatically or if they must obtain one directly.
Failing to complete the grade posting process will prevent graduation from KU and may have other implications such as immediate forfeiture of all financial aid, including return of scholarships and repayment of loans.
The Office of Study Abroad SIP fee includes the OSA administrative fee, KU enrollment, OSA pre-departure orientation, 24-hour emergency contact services, and emergency medical evacuation and repatriation services.
Currently, the KU program fee for participation in a Student-Initiated Program is as follows:
Academic Year: $1,330
The SIP fee is in addition to any tuition, fees or other expenses related to the non-KU program. The SIP fee will be billed on your KU account once you commit to the program.
All other program related expenses (non-KU program provider fees and/or host institution tuition, room and board etc.) are the responsibility of the student and will not be billed on your KU account. Students must make arrangements to pay these fees directly.
KU students who qualify for financial aid in the form of Stafford and/or other loans, Pell or SEOG Grants, and scholarships may apply the aid to the cost of a Study Abroad Program.
Limited KU Study Abroad supplemental scholarships are available to KU degree seeking students. Applications are available online. The scholarship application deadline is March 1 for Academic Year, Fall & Summer programs and October 1 for Winter Break, Spring Break & Spring programs.
Undergraduate or graduate students may participate in a SIP as long as they meet the minimum 2.50 GPA requirement and are in good academic standing at KU. As with other programs, students must complete at least one academic term at KU prior to participating in study abroad. In all cases, the student must meet the sponsoring institution's eligibility requirements and must be accepted to the program by the sponsoring institution.
Students searching for a study abroad program are encouraged to meet with a Peer Advisor in the OSA Info Center, located in 105 Lippincott. No appointment is necessary. Students who decide to do a SIP are responsible for researching their options, finding an appropriate program, and meeting with a program coordinator to discuss the program.
Additionally, the following websites are useful tools for researching non-KU programs:
Brochures for a number of non-KU programs are available in the OSA Info Center.
Information for students studying abroad in SPAIN
Students planning to study abroad in Spain should not delay completing their application with their chosen program provider because all students studying abroad in Spain must obtain a student visa. Students without a passport should apply for one immediately.
In order to submit the visa application, students must be accepted into their program by their program provider and receive paperwork from the Spanish university that their program provider will send them. Once submitted at the consulate, the student visa will take four to six weeks to be issued.
The consulate can change their policies at any time, but currently, visa applications must be submitted in person to the consulate that has jurisdiction over the student. All students can apply through the Consulate General of Spain in Chicago because they attend school in Kansas. Students from outside the Midwest can also choose to apply through the Spanish consulate that has jurisdiction over their home state.
Some program providers offer a visa processing service for a fee, which means they will drop off and pick up the visa application at the consulate so the student won’t have to go in person. The deadline to submit the visa paperwork is earlier than the application deadline, so that’s why it’s important to complete the program provider’s application early to take advantage of the visa processing services. For example, the deadline is usually late September/early October for Spring programs.
Students who will be applying through the Consulate General of Spain in Chicago can read more about the student visa process on their website. Students who will be applying through a different consulate should read the instructions on their consulate’s website because each consulate has their own policies and application procedures. Students will also have access to a required reading about the visa process once an application on KU’s website has been started.
Students with questions should contact the KU Office of Study Abroad.